Remote Testing Procedures

Remote Testing Video Conference Call

During the past year we have all had to adjust the new norm of remote working. One of those big adjustments is how to proctor in a remote testing situation. The online version of the COPSystem VIA can easily be adapted to fit this need. Our recommendation is to use a conferencing application so that you can view the testing process while communicating with your clients. The share screen feature will allow you to monitor your clients responses while they are answering items and the video option will allow you to view them.

The easiest way to complete this process is to use the Add Examinee option to create the sign in for your client. This will allow you to control the sign in credentials and control when they sign into the system. If you are using a shared computer be sure to sign out of your account. Arrange the meeting with the client and instruct them to go to They sign into the system with the username and password that you created for them.

The only other part of the remote testing process that is a little different is setting up your clients with the CAPS Manual Speed and Dexterity Test (MSD). There are several ways to approach this with remote testing. If your client has a printer, the PDF for MSD can be downloaded and printed locally and you can time them during the meeting session. Once the test is completed the test page can be scanned and emailed or an image of it can be texted to you for scoring. With either method you then score MSD and enter the score for the client.

You do this by signing into your account and selecting the Results tab. Then from the Actions column on the right select the plus sign. This will open a dialog box that prompts you to enter the MSD score and at that time you can also change the norm group associated with the client.

The alternative work around for the MSD is to have your client select the option: I did not take the test. Then they are prompted to estimate their score by entering either Below Average, Average, or Above Average.

Once the remote testing process is completed Results will be immediately available to the counselor. Another good resource for information on Remote testing is available by accessing the presentation given by Mary Barros Bailey at the 2020 IARP Virtual Conference.

The EAP Has Landed

We are excited to announce that the new version of the EdITS Assessment Platform (EAP) launched on March 14, 2019. We enhanced the user interface and added new features that make it easier to use.

New Features:

Replaced the Manage Button
We replaced the “Manage” button with icons. You can now click the icons to access your group content. You can also click directly on the group name, or products to open the information or available products screens.

Add Examinees from within your administrator dashboard
Now you can add examinees from your group examinee list. From your dashboard, click the Examinee Icon to open the group examinee list. Click on the tab that says, “Add Examinee.” Complete the registration page and they are ready to test. Remember, the examinee must sign in using their username and password to take their test.

Changed Tokens to Passcodes
With our new passcodes, you get the same features of the tokens, with the added benefit of having multiple products within each group. To view your new passcodes, click on the “Products Icon” from your dashboard, or click on the link in the products column. This will open a list of your available products in that group. Each available product has a passcode associated with it. You can use this passcode the same way you used the token, when an examinee signs up, they will be able to enter a passcode and take one of your tests.

Please remember, that your old tokens have been deleted and they will not work. You must use your new passcodes moving forward.

Updating the EdITS Assessment Platform (EAP)

We are excited to announce an updated version of the EdITS Assessment Platform (EAP) launching on March 14, 2019.

EAP users can expect:

  • A more user-friendly interface
  • The ability to add examinees directly from the Administrator Interface
  • Screen reader accessibility for people who are blind
  • Replacement of the group token method with product passcodes

As part of this deployment, the EAP will be offline between 3pm – 9pm PST Wednesday, March 13th, 2019, so please adjust your testing accordingly. Usernames, passwords, results, and all other data will remain unaffected. However, group tokens will be replaced with a new product passcode.

Don’t forget to check out our new website and subscribe to our newsletter to stay in the know and receive the latest updates.

Please contact our support team with any questions or concerns.

Helping the Blind Community

The internet is an essential feature of modern life used to check the news, sports, weather, engage in social media, and find employment, but for people that are blind, navigating the internet can be very difficult. It is essential that the internet be accessible to people that are blind so they have the same access to materials and resources that are crucial to daily living, and for them be more actively engaged in society. EdITS has adapted the COPSystem career guidance program to be accessible to individuals using a screen reader.

The National Federation of the Blind estimates that as many as 10 million Americans are blind or visually impaired, and in 2015 they estimated that only 42% of working age adults with significant vision loss were employed. Adapting the COPSystem to be accessible for using a screen reader is important to enable this population to seek a career path that fits their career profile. At EdITS, we are assisting in providing more employment insights, thus lowering the unemployment rate among people that are blind.

The challenge in making the COPSystem accessible for screen readers was in adapting the CAPS ability battery. There are eight timed tests in the CAPS, and all but two of them were able to be directly adapted for a screen reader. In an effort to accommodate low vision and sight impaired people a study was conducted to determine if a person who is blind could answer Spatial Relations test questions. It was found that this was not a task that could be done by the sample that were blind, so an alternative scoring option is incorporated in the screen reader adaptation. This is the most reasonable option for a person who is blind and will lead them to considering jobs that match their interests and abilities. In addition, the Manual Speed and Dexterity test has a series of self-report questions and a way to estimate the MSD score that enables a person that is sight impaired to complete the COPSystem.

As a part of this process we have made the CAPS available with increased time increments to make accommodations for special needs populations. The CAPS can now be purchased with the option of either time and a half (7.5 minutes per test) or double time (10 minutes per test). If you are interested in using either of these options our administrative team can assist you with choosing the option that best suits the needs of your clients. The results pages are all completely accessible as well, that enables people with a wide range of disabilities to access our career guidance program.

It is our hope that having these tools available will increase the quality of life for people who are blind, in the satisfaction that can be gained with a fulfilling job that fits each individual’s career needs. We are extremely proud to be helping the blind community by making our platform fully accessible to them.

COPSystem Now Available in Multiple Languages

Often career counselors have non-English speaking clients. Rather than translating the COPSystem assessments into a variety of languages each of which may have their own dialect, we suggest the use of the COPS-PIC. However, it is useful to have language translations of the directions for the assessments.

EdITS now has translations of directions for some of its more popular career assessments in several languages.

Instructions for the COPS PIC, CAPS and COPES are now available in the following languages: Spanish, Hmong, Russian, Croatian, Laotian, and Vietnamese.

Additionally, all of the items and instructions for the COPS Interest Inventory, CAPS ability battery, and COPES work values survey are available in our web-based Spanish version.

The COPS, CAPS, and COPES are also available in Large Print for the sight impaired. These test booklets are printed in black on white, rather than blue, using 20-point font to increase visibility.